Tips of Increasing Team Productivity

“Knowledge is the source of Wealth. Applied to tasks we already know, it becomes Productivity. Applied to tasks that are new, it becomes Innovation…” – Peter F. Drucker.

At the heart of any achievement (e.g. innovation) you will find productive people practicing effective behaviors. None of us are born with behaviors that are 100% effective and productive. We all learn by trial and error, using the best practices to increase our personal and team productivity. But in order to achieve better results faster, you have to learn from others. Check some tips of how to increase team productivity when working on any IT project.

If you are an IT Project Manager or Team Lead, you really should find ways to improve your personal and team’s productivity. That requires not only productivity, but effective productivity. Efficiency without productivity is usually useless. Therefore, good team leads combine these two qualities in order to achieve better results, to improve the performance and the profitability of their team. Below you will find a list of the most useful tips to increase productivity of an IT team.

1. Use technologies and apps


Some technological breakthroughs have made it easier to complete more tasks using less time. So keep your eye on new emerging trends, devices, and apps that can help you to perform your tasks. One good idea is to allow team members to bring their own devices (BYOD strategy) to the working place. Is there any reason why you don’t try to increase productivity with a source that you don’t even need to pay? The answer should be pretty clear. If a team member wants to check his work email during his lunch, don’t just let them do it, but help them do it as much as you can.

Check our blog post that has a list of mobile apps that will help you to keep your life organized.

2. Provide instant access to working data from anywhere


Team members can work remotely from any location where there is Internet connection. If this is possible, then you’re should allow your Team members to do this. It’s pretty simple and allows a better maintenance of performance. It’s a good idea to encourage employees to work remotely. Using Wi-Fi, Gmail, Evernote, and other apps, you can always remain in touch. Employees can always gain access to the working data no matter where they are: at home, in a hotel room, at a conference, or in a café etc. Of course it is useful if they have a secure and safe way to share their ideas and to communicate, so they can be flexible and respond to any request quickly.

3. Measure everything


You can directly influence the situation when you know all the numbers. Keep track of all numbers that could be important to your team – know the amount of hours spent on everything the team does and make some reports about the effectiveness of these hours. Use some type of reporting software like Project Management, SharePoint, tables in Google Docs, calendar in Outlook, or just some simple board for records that will help you to keep track of the team’s performance numbers. You can use existing software or developer your own.

4. Perform regular brainstorming


The team works effectively when its member feel free to share ideas and communicate with others in order to achieve strategic priorities and improve the processes and procedures. Search for overlapping areas. Always discuss what actions do not increase the value of the company. Stop doing the operations that are unnecessary after you’ve changed the operation platform. Make sure that every employee has full the full documentation and that any new employee can quickly get up to speed on things. Always try to find something new. Try to optimize your processes by borrowing ideas from other industries. For example, McDonald’s created the ‘Drive Through’ service after been inspired by drive through ATMs.

5. Set performance goals and monitor the efficiency of their implementation


Make a special schedule with your performance goals and a deadline for achieving them after agreeing to any ideas with your team. As in any project, divide these goals into small manageable parts with their own parameters and time line. Once the goal is achieved, set a new one.

These 5 tips will help to increase team productivity and efficiency. You always have to remember that in any IT project, productivity is not equal to speed. If it lacks effectiveness then it’s useless, no matter what the execution speed is.