The fact is that people are willing to communicate and make friends with creative and outstanding personalities, but it isn’t always easy to work with such people. Deadlines and responsibility sometimes make managers take rather sharp measures towards their team members. As far as the result is a team work, it always depends on each and every team member, and even one disorganized person can sometimes wipe away all the work. What to do in that case? How to manage disorganized people?
Search for the reason
To find the best solution for such a situation, first of all, you should find out an accurate reason.
Ask yourself the following questions:
- Do members of your team understand why it is important to be organized?
- Do they think that being organized is not really so important? Perhaps, they just don’t see any problem in it? You need to give them understand how lack of organization of even one person influences the whole team and the overall result.
- Do members of your team undergo situational disorganization? It happens when disorganization arises in a concrete situation and influences further work. It can be a divorce, a promotion, some family affairs, a serious disease.
- Does disorganization have good consequences in this case? Some people are right up their alley in situations when the absolute chaos prevails. They work brilliant under the serious pressure.
- Are your coworkers subject to depression, attention deficit or long-term melancholy? If you have such suspicions, talk to the person and convince him/her to undergo checkup.
There are two reasons why people don’t want to pay attention to their life and are disorganized.
Shortage of knowledge
Often people need to get some explanation why organization is important. For example:
- Express concern. Tell that you are concerned about their disorganization. You want to help these people to succeed.
- Focus on advantages of the company and their personal benefits. People can not take a guess how disorganization can influence their success and even success of the company. Let them know that the right mindset will lower stress and will help to save a lot of time. It will open up a lot of new possibilities.
Shortage of motivation
What if people are not motivated enough to get their ducks in a row?
- Draw an accurate parallel between disorganization and stress. Let them recall recent cases when they flew into a rage, and tell why it has occurred. The motivation arises when the person sees accurate dependence between actions and results.
- Explain all advantages. If a person is eager to get a promotion, explain to him/her what personal qualities need to be improved to receive a position.
- Find out why they aren’t motivated. Probably, lack of self-confidence or some personal problems make them disorganized. Find the real reason.
- Discipline. This also implies some punishments. Just make sure that it doesn’t make matters worse.
What if your manager is disorganized?
In this case the situation is even more complicated. If you are the leader of the company, then you can give in to a temptation and just charge to the manager carrying out the stipulated list of affairs. However, it is only the superficial management, you need to be wiser.
- Draw the conscious attention of the manager to a problem. Manager’s disorganization influences the whole team and even the whole company, therefore a person needs to understand that he/she has to bear responsibility.
- Use color coding. Urgent files or tasks have to be placed in red folders; the documents demanding the signature — in green; the affairs demanding consideration — in blue and so on. Such presentation will help to see and structure tasks in the correct order: they won’t mass up and lead to stress.
- Use descriptive phrases in e-mails. This approach will help managers to sort letters correctly.
- Limit the choice. Disorganization often arises where the person has several opportunities to choose and can’t make any decision. Therefore, limit this number to three and give him/her freedom to work within this framework.
Sometimes the smallest changes lead to astonishing results. There are some useful tips:
- Learn time-management. A person who has achieved success in this art achieves much more than disorganized. All great people succeeded in this and created their own time planning systems.
- Establish company’s goals. Refer to them again and again.
- Encourage and award. It is the best way to break the monotony.
We wish you good luck!