There are only so many hours in a day and making the most of your time is crucial. There are two ways to increase the amount of things that you can get done in a day – either to increase your working hours or to work smarter. Probably you’ve noticed that we’re a little obsessed about productivity. Our main thought is that team and personal productivity is key to the success of any project. Our blog post below will describe the ideas of successful people on their way of achieving goals and optimizing their working hours.
1. Visualize and plan your day in advance
Before going to bed, Harvey Deutschendorf (Author of “The Other Kind of Smart”) is planning his next day: what to wear, what to eat for lunch, what road to take to get to the office. “As less time and energy you’re spending on everyday things, as more time you have for important things” – he explains. Harvey is also thinking about the tasks for his next day: “Make this plan your daily routine and you will be surprised how many tasks you can complete during one day”.
2. Surround yourself with productive people
Vivian Giang, a freelance journalist, has noticed that her productivity is increasing when she’s working with productive people who she doesn’t know. Vivian says that working in an environment of productive strangers keeps her in a good shape. She also eats healthy food and don’t take long breaks. She is like competing with them, because they always look like they have great ideas.
3. Work standing
When the journalist and co-author of “The Art of Doing” Camille Sweeney had to interview 15 newsmakers over just a few days, she decided to make her calls while standing. This was the moment when she begun to work standing from time to time. She says that the difference is huge. Right now she alternates sitting and standing while working every few hours.
4. Make the most from your most productive time
Sally Poblete, founder and CEO of Wellthie, specialized in health technologies, advices first to find out when you’re the most creative and productive and then create your schedule according to this time. “I’m thinking that the most creative time is in the morning, so I try to keep this time of a day for brainstorming, writing, and meeting with people who inspires or challenges me”, says Sally. He holds his team meetings in the afternoon, when he is eager to share the results of his morning activity with the team.
5. Notice when it’s not necessary to be productive
Starr Million Baker, CEO and co-founder of the PR agency INK Public Relations, points out that there’re many things that we can do during a day. But what is most important is to learn what tasks should be done today and what can be done later. Baker says that she uses Todoist, a tool for managing tasks.
6. Slow down and make a reassessment to avoid overwork
Scott Eblin, an author of “Overworked and Overwhelmed“, says: “When you have to do more things than you can count – you’re going to be exhausted. If you feel yourself like a squirrel in a wheel, stop before you start doing anything else”. He advises to think about some stops from time to time, as in one saying: ‘Slow down. Take three deep breaths. Look what needs to be done first, and then continue’.
7. Prioritize tasks
According to Erin Baebler and Lara Galloway, life and business coaches, it’s really crucial to spend most of your time on things that are important to you and your priorities and that’s one of the secrets of how to be satisfied with your productivity. When you clearly understand what goal you want to achieve, what actions will lead you to this goal, and then it will become much easier to decide what should be done first, what can be done later and what does not need to be done at all. Besides, we’re much more motivated to spend time on a job that really means a lot to us and that’s why in these cases we can do more during a short period of time.
8. Check emails on purpose
Co-founder of Crazy Egg, Hello Bar, and KISSmetrics Neil Patel says that before opening any email, make sure you have enough time to write a reply. If you will decide to answer later, then it means you will need to re-read the email so it isn’t an efficient use of time. Mikkel Svane, CEO and founder of Zendesk, says that we have to remember – not all emails need an immediate reply (most of them don’t need a reply at all). You will find that sometimes the best reply is no reply. Suddenly, you will have more time to answer emails that deserve your time and attention.
9. Make a list of simple tasks
Carson Tate, an author of “Work Simply: Embracing the Power of Your Productivity Style”, makes a list of tasks that can be completed in 15 minutes. She proposes to keep this list with you in order to complete it when you have some free time, like standing in a line or waiting for a dentist. Also, you can come back to this list when you are faced with self-sabotage. You can quickly complete a task that will give you some energy boost and help you to be able to work on more difficult tasks.
10. Make a list of difficult and important tasks
Jones Loflin and Todd Musig, co-authors of “Getting to It”, make a list of important and difficult tasks. For this you need to choose 3 tasks that can effectively promote you towards the highest priorities. In this case, productivity depends on the clarity of mind and the ability to focus on the task. This could be difficult if any outstanding problems take away some of your mental resources. So clear your mind and complete the uncompleted task or a task that you always set aside.
Hope that these pieces of advice will help you to increase your team and personal productivity. If this topic really interests you, than we can propose to check our blog post – How to follow productivity hacks.
- Programming Productivity Killers (softheme-blog-2017)